School Visits Request Form

Two pieces of art hanging on a green wall in a museum.

School Visits
Request Form

School Visits
School Visit Request Form

School Visit Request Form

Today's Date(Required)

Name(Required)

First Last

Email(Required)

Phone

How are you associated with the tour?(Required)

Teacher booking and attending the tour. (Lead Chaperone)

Teacher booking tour, but not attending the tour.

Administrator booking tour

Administrator attending tour (Lead Chaperone)

Other – Write In

If you are not attending the tour, please share the name, email address, and phone number for the lead chaperone on the day of the tour.

School Name(Required)

Name

School Phone Number(Required)

School Address(Required)

Street Address Address Line 2 City State ZIP Code

School District(Required)

School website(Required)

Title 1

Yes

Grade levels of the students on the tour(Required)

Number of Students(Required)

Please enter a number less than or equal to 120.

Note: The maximum number of students for a self-guided tour is 80. The maximum number of students for a guided tour is 100.

Number of Chaperones(Required)

Note: we require a 1:7 chaperone to student ratio for grades K-8, and a 1:10 chaperone to student ratio for grades 9-12.

Preferred Tour Date(Required)

Note: Must be at least 3 weeks from today’s date.

Alternate Tour Date 1(Required)

Note: Must be at least 3 weeks from today’s date.

Alternate Tour Date 2(Required)

Note: Must be at least 3 weeks from today’s date.

Preferred Tour Start Time(Required)

Note: The earliest start time for a tour is 10 a.m.

Alternate Tour Start Time(Required)

Which tour are you booking today?(Required)

Guided tour of “HOME: Native People in the Southwest” *Not available from June – August.

Self-guided tour of “HOME: Native People in the Southwest”

Self-guided “Highlights of the Heard” tour

Self-guided tour of “Away from Home: American Indian Boarding School Stories”

Note: Guided tours last for 45 minutes and self-guided tours are booked for 1 hour.

Are there specific objectives/topics you are hoping that the tour will cover or highlight?(Required)

Yes

Please share more about the objectives/topics that you are hoping the tour will cover:

Will you be eating lunch at the museum?(Required)

Yes

We’re so happy that you’ll be staying at the Heard for lunch! Please read the following:

All tours: School groups are invited to enjoy lunch in the Hearst Foundations Children’s Courtyard or the Libby Amphitheater. Please also be mindful that the Heard Museum Cafe is unable to provide catering for school groups at this time.

Self-guided tours: It would be best to store your lunches and bags on the bus during the in-gallery portion of your visit. If that isn’t possible, please let us know in advance so that we can arrange for storage at security.

Guided tours: Lunches can be stored in the cubbies in our Dorrance Education building, along with water bottles and other bags.

Is your group interested in completing any of our chaperone-led activities?(Required)

Yes

Please select one of the following options, and we will prepare a crate with instructions and materials for your group to enjoy. These are a great option for larger groups who will be at the museum for 2 hours to allow all students to participate in a guided tour.

Plains Style Cuff: Activity page that shares information about cuff and allows students to color, cut, and wear their own.

Outdoor Sculpture Tour: Includes a map, context, and questions about different sculptures. Students have the option to take a clipboard, paper, and pencil with them to sketch during the walk.

Are there any special considerations we should keep in mind as we plan for the tour? (ASL interpreter, translation, etc.)(Required)

Yes

Please explain how we can best support and be prepared for your group?

Please review the following:

Grouping/Docents/Chaperones:
We limit the guided tours to 120 students per visit. We break up the students into groups of 20. Each Docent will take 1 group through the Home Gallery. We can fit up to 3 groups of 20 in the Home Gallery at one time.

If you have more than 60 students, the first 60 will be guided through the Home Gallery while the rest of the group views other parts of the museum and campus. After 45 minutes the groups will switch. Thus, your group would need to plan to be at the museum for 2 hours to accommodate the guided tour.

Payments/Confirming Your Reservation:

Once we have all of your information, we will check to see if any of your requested dates are available. If a date is available, we will send you a processing order which contains your reservation confirmation and serves as an invoice. We don’t charge per student or per chaperone, but we do charge a one-time booking fee of $20 to secure the requested date and time. If none of your requested dates are available, we will suggest similar dates and times.

Backpacks/Water bottles/Food:

Please note that we do not allow backpacks, food, or beverages (bottles/containers) in the museum. We have a limited number of lockers available but if you have a large group, we suggest leaving items on the bus before you enter the building. If chaperones need to bring a backpack with them into the galleries, it will need to be tagged and cannot be worn on the back.

Cancellations & Changes Policy Agreement:

If you need to cancel your visit, please call Visitor Services at least 3 business days in advance at 602.252.8840. NO-SHOWS WILL BE CHARGED A $25 CANCELLATION FEE in addition to the $20 booking fee.

I have read and understand all requirements including the cancellation policy prior to submitting this form.

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