Job Title: Custodian
Location: Heard Museum, Phoenix
Full/Part Time: Part Time
Pay: $16.65/Hour
Schedule: Saturday through Wednesday, 6 am to 10 am availability required.

Job Summary
The Heard Museum’s Custodian performs custodial duties to maintain a clean, safe, and visually appealing environment for Museum visitors and staff. The Custodian assists with setup before and clean up after Museum special events. This includes moving furniture and other fixtures, maintaining custodial equipment and supplies, working collaboratively with others, and serving as a front-line ambassador for environmental comfort and safety of visitors and staff.

Essential duties and responsibilities include but are not limited to the following:
• Sweep, wash, buff floors, and spot clean walls and doors.
• Wash windows and maintain smudge-free glass doors and mirrors.
• Wash and polish air grills and registers. Clear and clean elevator tracks and door thresholds.
• Clean, polish, disinfect restroom and event kitchen fixtures and equipment, fill tissue, towel dispensers, and feminine product machines.
• Maintain correct operating procedures for all powered cleaning equipment. Responsible for daily maintenance of machines and hand equipment.
• Empty wastebaskets, clean ashtrays, dust and wax furniture, and include high dusting.
• Sweep and clean storage, machine areas and equipment rooms.
• Assist with set up before and clean up after Museum special events. This includes moving furniture and other fixtures.
• Keep visitor touchpoints and eye view areas in showcase condition at all times: no smeared glass or fingerprints, clean restrooms, clear and clean walkways, ashtrays, trash bins, etc.
• Other duties as assigned.

Qualifications
• Good listening skills and ability to follow direction
• Work independently
• Ability to complete tasks as directed
• Ability to lift up to 40 lbs.

Education
• High School Education

Previous Experience
• Minimum of 1 year prior experience in custodian or similar duties

To apply, please send your resumé to hr@heard.org with the subject line: Custodian. You may also include a cover letter or paragraph explaining your interest in the position.

Job Title: HR & Accounting Administrator
Location: Heard Museum / In-office
Full/Part Time: Full Time / Exempt

Job Summary
The HR and Accounting Administrator is responsible for managing key payroll, human resources, and accounting functions to support the organization’s daily operations. This role ensures accurate and timely payroll processing, benefits administration, and maintenance of employee records, while also providing responsive support to staff on HR and payroll matters. In addition, the position oversees daily accounting reconciliations, journal entries, and cash deposits across various revenue streams, ensuring accuracy and compliance with established policies and procedures.

The Administrator serves as the first point of contact for new hires during the onboarding process, maintains compliance with employment and benefit regulations, and supports employee engagement initiatives. On the accounting side, the role prepares and records daily transactions, reconciles accounts, and assists with financial audits. This position requires strong attention to detail, confidentiality, and the ability to balance multiple priorities in payroll, HR administration, and financial reconciliation. This position reports directly to the Controller and HR Manager.

Essential duties and responsibilities include but are not limited to the following:

1. Payroll Responsibilities
•  Collect and summarize timekeeping information
• Obtain supervisory approval of timecards and resolve discrepancies
• Process and close biweekly payrolls
• Process final payrolls for all terminations, including applicable vacation payout
• Record biweekly payroll journal entries
• Process benefits contributions through appropriate online portals: 401K, HSA
• Issue annual W-2 forms to employees

2. Human Resources Responsibilities
• Perform customer service function by answering employee requests and questions related to payroll and benefits
• Ensure all payroll and employee record changes are properly documented and approved by appropriate managers
• Serve as first point of contact for new hires during the onboarding process and their first day of employment
• Complete New Hire Onboarding through HR System
• Verify I-9 documents and maintain current records
• Prepare New Hire welcome/benefits packets and reviews this information with new hires on day 1
• Maintain and update employee records and benefits files
• Assists with annual benefits open enrollment
• Manage reconciliation of monthly benefits statements
• Assist with audits of various payroll, benefits, or other HR programs
• Assists with managing Travel Reduction Program to include communication, monthly raffles and annual surveys
• Maintain up to date information of the Business’ Organizational Charts
• Maintain up to date information of employee’s directory
• Update and maintains current information in SharePoint
• Assists with content creation of employee electronic communication board
• Assist with various employee engagement programs activities and celebrations
• Assist with various research/special projects as assigned
• Other duties as assigned

3. Accounting Responsibilities
• On a daily basis, downloads and reconciles all daily transactions from various Museum systems – Altru (Admissions, Membership sales/payments, gifts to the Museum); NCR Counterpoint (Shop, Bookstore, E-commerce); Focus POS (Café & Cantina)
• Prepares and posts journal entries for the above on a daily basis for review by Controller
• Downloads list of checks written daily by the Shop in Quicken and obtains copies of actual checks written
• Records Private Use and other miscellaneous income transactions daily (or as often as received) in Blackbaud Financial Edge Treasury module and posts to the general ledger for review by Controller
• Collects daily cash deposits from all sources
• Performs various balance sheet account reconciliations monthly, including but not limited to: Private Use deposits, inventory, COGS, Café/Cantina COGS reclass
• Records related monthly journal entries in the general ledger for review by controller.

Employment Requirements
Background Check

Education
Bachelor’s Degree or equivalent experience

Previous Experience
• Minimum 1 year of full cycle payroll processing experience required
• At least 3 years of related Benefits/HR experience preferred
• Prior Accounting experience required, including account reconciliation experience.
• Demonstrated knowledge of double-entry accounting required

Important Aspects
• Candidate must be proficient with Microsoft office with an emphasis in Excel, preferably with pivot tables, to prepare analysis and reports for senior management and board of trustees.
• Prior ERP experience a must, specifically Sage Intact and/or FNXT experience preferred.
• Demonstrate ability to communicate clearly, both verbally and in writing, in an informed and persuasive manner, to multiple constituencies.
• Strong attention to detail and analytical skills required.
• Ability to successfully manage and implement projects within deadlines and budgetary constraints.
• Ability to work cooperatively and independently to solve problems and deliver solutions.
• Must be able to work well with all levels of internal and external customers.
• A strong focus on internal and external customer service.
• Ability to work on occasional weekends and Holidays as needed due to payroll processing.

To apply, please send your resumé to hr@heard.org with the subject line: HR & Accounting Administrator. You may also include a cover letter or paragraph explaining your interest in the position.