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Employment

Controller

Job Description Summary:

The Controller leads all day-to-day accounting operations, including functional responsibility over accounting, financial reporting, accounts payable, daily sales and payroll. The Controller will ensure that the Museum maintains accounting records in accordance with GAAP and has adequate internal controls designed to mitigate risk and enhance the accuracy of the Museum’s reported financial results. The position reports directly to the Chief Financial Officer (CFO).

Essential Duties and Responsibilities include, but are not limited to the following:

  • Manage the monthly financial close process for the Museum and the Guild (volunteer organization), in accordance with established management and governance deadlines
  • Issue timely, complete and accurate financial statements for departments, senior management and board of trustees
  • Review and research monthly variances from budget and report significant issues to the CFO
  • Assist CFO with financial analysis, special projects and other duties as assigned
  • Oversee the daily operations of the accounting department, supervising 2-3 staff:
    • Oversee accounts payable to ensure that invoices are paid in a timely manner
    • Oversee biweekly payroll processing
    • Oversee recording of daily sales to ensure proper measurement of revenues and cost of sales
  • Assist with cash flow forecasting by maintaining daily inflows and outflows
  • Reconcile all bank accounts for the Museum and Guild on a monthly basis
  • Reconcile all investment accounts on a monthly basis
  • Reconcile various balance sheet accounts and maintain schedules on a monthly basis
  • Prepare and post journal entries
  • Maintain a documented system of accounting policies and procedures and a system of controls over accounting transactions
  • Maintain the chart of accounts and an orderly accounting filing system
  • Serve as primary contact for the annual audit and coordinate the collection and dissemination of information for the auditors
  • Provide support to the Guild in accounting and cash handling activities for various events, as requested
  • Coordinate accounting cash needs during established markets and festivals and maintain appropriate level of accounting office petty cash to support museum operations

Employment Requirements:

  • Background check
  • Some evening and weekend work required

Education:

  • Bachelor’s degree in accounting required
  • CPA or CPA candidate preferred

Previous Experience:

  • 3 to 5 years of related and progressively responsible accounting supervisory experience within a multi-faceted nonprofit organization; will also consider public accounting nonprofit audit experience
  • Prior experience with monthly close and financial reporting required
  • Prior nonprofit accounting experience required

Qualifications:

  • Solid understanding of GAAP and nonprofit accounting
  • Strong attention to detail
  • High degree of integrity and commitment to maintaining confidentiality
  • Superior work ethic, initiative and follow-through
  • Ownership mentality and willingness to do whatever it takes to get the job done
  • Commitment to internal and external customer service
  • Excellent interpersonal and relationship building skills
  • Ability to communicate clearly and concisely, both verbally and in writing
  • Strong organizational skills and ability to prioritize and execute multiple tasks at once
  • Ability to work both independently with little supervision, and collaboratively as a team, to solve problems and deliver solutions
  • Ability to work well under pressure, to adapt to changing priorities, and to successfully manage and implement projects within deadlines and budgetary constraints
  • Proficiency in Microsoft Office, especially Microsoft Excel (including F9)
  • Blackbaud Financial Edge experience strongly desired; Blackbaud Altru, Focus, CounterPoint SQL and Paycom experience a plus

This position is full-time, exempt.
Candidate must pass a background check.
Please send a résumé and cover letter to hr@heard.org.



Fine Arts Curator

Job Description Summary:

The Heard Museum seeks a Fine Arts Curator to present American Indian art in ways that will inspire and resonate with contemporary audiences. Ideal candidates will have a strong background in art history and a minimum of two years of experience in organizing exhibitions. The Fine Arts Curator will be responsible for long-range exhibition planning, with a special focus on the museum’s newly opened Piper Grand Gallery.

The candidate must possess strong organizational and communication skills as well as a proven ability to work effectively and efficiently among colleagues and peers and a willingness to encourage and mentor junior curatorial staff and interns. This position will interface with Heard trustees and patrons, as well as the academic and collecting communities.

The Fine Arts Curator will be expected to interpret American Indian art through a diverse range of art historical and cultural contexts and will be conversant with scholarship that advances understanding of American Indian art. The individual will demonstrate a working knowledge of the broad history of American Indian art to the present and will be the catalyst for cutting-edge and impactful research.

Drawing on the Heard’s outstanding collection, the Fine Arts Curator will play a leading role in creating exhibitions and will plan and develop nationally and internationally touring exhibitions. The successful applicant would be looked upon to make significant content-based contributions toward two or more exhibitions per year and to produce scholarly publications in association with them. Representing the Heard at regional and national conferences and professional gatherings is required.

Other duties involve cultivating new audiences for American Indian art and supporters of the museum as well as initiating and maintaining sustainable partnerships with American Indian tribes, related arts organizations and universities in the Southwest and beyond. Establishing common cause in the exploration of creative territory, including multi-sensory integration, is a key priority.

An M.A. or MFA degree is preferred, with a major in fine art, art history or a related field.

This position is full-time, exempt.
Please send a résumé and cover letter to hr@heard.org.


Executive Assistant to the Director/CEO

Job Summary:
The Executive Assistant reports to the Museum Director and CEO of the Heard Museum. This position is responsible for the daily operations of the Director’s office which includes comprehensive and complex administrative and clerical support, working on special projects, as needed, management of the Director’s schedule, and provides administration and support service to the Board of Trustees and its committees which includes coordinating meetings, agendas and materials. In addition to typing, filing and scheduling, performs duties such as coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, and working on special projects. Also answers non-routine correspondence and assembles highly confidential and sensitive information. Deals with a diverse group of important external callers and visitors, as well as internal contacts at all levels of the museum. Independent judgment is required to plan, prioritize and organize diverse workload; recommends changes in office practices or procedures.

Essential Duties and Responsibilities:

  • Maintain Director’s appointment calendar by scheduling and planning meetings, conferences and teleconferences; notifying attendees and make necessary arrangements. Coordinate and arrange meetings, prepare agendas, briefing materials and presentations as needed to support Director. Reserve and prepare facilities, record and transcribe minutes of meetings as instructed by Director. Greet and attend to visitors prior to meetings scheduled with Director.
  • Provide high level administrative support to Director, including but not limited to compose and type routine correspondence including email and faxes; organize and maintain file systems and other records, respond to regularly occurring requests for information, answer phones and take messages or field/answer all routine and non-routine questions. Coordinate Director’s travel itineraries, flights, hotel accommodations, rental cars and other travel needs. Perform joint administrative functions for the Deputy Director, as needed, including but not limited to, expense reports, travel, occasional correspondence, and compiling meeting minutes, in support of the Deputy Director’s ad hoc committee leadership.
  • Draft and edit correspondence, communications, presentations and other documents on behalf of Director. Research and prepare reporting materials (documents, spreadsheets, and/or presentations) for special projects as determined by Director.
  • Coordinate communication between the Director and the Leadership Team and their departments as needed. Serve as a liaison with departments and internal staff at all levels, and outside partners, associates and agencies. Work in cooperation with other department administrative assistants. Communicate and help coordinate information and guidelines from Director to individuals and departments. Work independently on special non-recurring and ongoing projects, and work closely with Leadership Team.
  • As appropriate, interact with Board of Trustees in scheduling meetings and events. Coordinate Trustee and Committee meetings as determined by Director, including but not limited to preparing Board presentations and orientation materials, planning meeting logistics, maintain calendars, and maintain filing systems of all Board-related information. Record, transcribe and finalize minutes of the Board of Trustee meetings and the following Board of Trustee committee meetings: Human Resources, Committee on Trustees and Audit.
  • Preparation of specifications, soliciting bids and assuring high-quality printing products.
  • Track projects, keep running task lists and adhere to strict deadlines.
  • Competent knowledge of the current versions of Adobe InDesign, Photoshop and Illustrator.
  • Awareness of the arts and culture industry and keeping up to date on exhibits, exhibit technology with a concentration on family friendly environments.

Education:
Bachelor’s degree and a minimum of five (5) years Executive Administrative Assistant experience

Experience:
Eight (8) years experience as a high level Administrative Assistant

Math:
This position requires intermediate level math skills to perform day to day assignments.

Organizational Responsibilities:
Identify the organizational reporting chain of jobs between this position and that of the Director/CEO.

Span of Control:
Number of authorized direct reports to this position: 0
Number of authorized direct reports to the immediate supervisor of this position: 6

Important Aspects:

  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Powerpoint)
  • Excellent written and verbal communication skills.
  • Ability to handle sensitive and confidential information.
  • Ability to function well in a position that requires organization, punctuality, and execution.

Decision Making:
Employee in this job is expected to consistently make decisions with very little, if any, input from management. They are expected to rely on their training and experience to rapidly and confidently come to conclusions about the situations they are facing.

Judgment / Problem Solving:
The employee in this position will be expected to have enough understanding of the usual business processes and protocols associated with normal operations within an organization’s top-level executive’s office to use his or her best judgment when handling various situations, and should be able to accurately assess whether a problem needs the involvement of the Director or other departments in order to be resolved.

Responsibility for Planning:
Employee in this position will be expected to successfully plan their own time as well as the time needed by other resources to complete the project.

Responsibility for Relations:
This job is expected to interface often with outside vendors, visitors and guests at all levels of society, and will all employees within the organization.

Supervision Received:
The employee in this job is expected to perform their work with little or no supervision from the Director beyond instructions describing the end results. Employee will be expected to meet with the Director as determined by the Director. The employee is expected to seek out the Director when issues arise.

Working Conditions:
This position requires indoor office work with prolonged sitting and computer operations with limited strenuous movements.

Job Structure & Complexity:
This position consists of job activities that are “predetermined” for the worker by the nature of the work, the procedures or other job characteristics.

Impact on the Organization:
Due to the sensitive and confidential nature of many aspects of this position, any breach of confidentiality would cause major harm or extreme damage to the museum and/or Museum Director.

This position is full-time, exempt.

Candidate must pass a background check.
Please send a resumé and cover letter to hr@heard.org.

Mission Statement


The mission of the Heard Museum is to be the world’s preeminent museum for the presentation, interpretation and advancement of American Indian art, emphasizing its intersection with broader artistic and cultural themes.

Visitor Guide


Heard Museum Visitors Guide for Sept. - Dec., 2016

View the May – Aug. 2017 Visitor Guide

Browse the rest of our downloadable materials on the Brochures & Guides page →

Appraisals


The Heard Museum does not perform appraisals; however, the Heard Museum Council, one of our volunteer organizations, holds a semi-annual Appraisal Day event where people can bring their items to be appraised for a fee. Appraisal days occur in the spring and fall. Please check our calendar of events page for upcoming dates.

Photograph Credits


Unless otherwise noted, all photos are courtesy of either the Heard Museum Billie Jane Baguley Library and Archives or the following museum staff and supporters: Craig Smith, Caesar Chaves, Megan Richmond, or Jewel Clark.