Career
Opportunities
Employment
Location: Heard Museum, Phoenix
Full/Part Time: Part Time, Hourly
Job Description Summary:
The ideal candidate will have the ability to build a solid foundation within the marketing team by contributing fresh ideas, producing design projects on deadline, efficient problem-solving, strategic thinking and communicating effectively and positively with staff members. The position includes supporting the museum’s mission, vision, and providing support through marketing strategies. This position reports to the museum’s Director of Marketing.
Essential Duties and Responsibilities include, but are not limited to the following:
Advertising – 40%
· Produce artwork for marketing print and digital campaigns, including but not limited to event posters, magazine ads, billboards, web and social media assets
· Resize key artwork as assigned for print and web applications
· Remain abreast of trends, new techniques, and resources in graphic design
Museum Materials & Collateral – 40%
· Service a wide range of Heard Museum departments ie: programming, exhibition, education
· Help to ensure continuity with all projects across the brand, while working in collaboration with other designers and marketing director
Exhibitions – 10%
· Assist with exhibition installation as needed including supervision of graphic and text installation by internal or third-party teams.
Ongoing Projects – 10%
· Organize, maintain and update files for long-term ongoing projects including (but not limited to) café and catering menus, Youth Art Cards, Membership forms.
Previous Experience:
1. 2+ years as a graphic designer with in-house experience
2. Intermediate level skills in Adobe: Photoshop, Illustrator and InDesign
3. Strong work ethic, organizational skills, and attention to detail
4. Ability to listen, process feedback, and present ideas clearly
5. Experience with Adobe Premiere, After Effects and/or Animate experience is a plus
Employment Requirements:
Background Check
To apply, send resumé to hr@heard.org with the subject line: PT Graphic Designer. You may also include a cover letter or paragraph explaining your interest in the position.
Location: Heard Museum Phoenix
Full/Part Time: Full Time
Job Description Summary:
The Inventory Control Specialist is responsible for the Heard Museum Shop’s inventory control, processing consignment payments, and inventory and sales reporting. The Inventory Control Clerk is to be the expert regarding our Counterpoint POS system and manages the annual physical inventory.
This is a key position within the Heard Museum Shop as all inventory items are processed through this position. Attention to detail, organizational skills, and Excel experience are required. This position reports to the Director of Retail Operations.
Essential Duties and Responsibilities include, but are not limited to the following:
· Proficient in all aspects of Counterpoint including POS, purchasing, inventory, and system setup.
· Conduct periodic cycle counts.
· Conduct annual physical inventory.
· Determines and processes weekly consignments payments.
· Provide weekly and monthly reporting.
· Serve as a back-up to the sales floor as needed. Is responsible for providing the highest level of customer service while working with guests, members, volunteers, and the board of directors.
· Assist with festivals and special events as needed.
Important Aspects:
· Computer experience with Microsoft Word and Excel is a must.
· Experience in arts and culture.
· Knowledge of American Indian history and tradition
· Experience with non-profit organizations.
· Must be able to lift 20 pounds.
Employment Requirements:
· Background Check
Education:
· High school diploma or greater
Previous Experience:
· Previous experience with inventory control/documentation or accounting preferred.
Job Type: Full-Time
Salary: $22-$24 Based on Experience
To apply, send resumé to hr@heard.org with the subject line: Inventory Control Specialist. You may also include a cover letter or paragraph explaining your interest in the position.
Location: Heard Museum Phoenix
Full/Part Time: Full Time
FLSA Category: Exempt
Job Description Summary:
The Payroll and HR Administrator position is accountable for the payroll processing, benefits, and related human resources administrative functions. The position is accountable for collecting timekeeping information, incorporating a variety of deductions into a periodic payroll, issuing pay and pay-related information to employees, and for all benefits and related human resources administrative functions, to include assisting with payroll/benefits audit and year-end accounting audit. This position reports to the Museum’s Human Resources Manager.
Essential Duties and Responsibilities include, but are not limited to the following:
Payroll Accountabilities:
1. Collect and summarize timekeeping information
2. Obtain supervisory approval of time cards and resolve discrepancies
3. Process and close biweekly payrolls
4. Process garnishment requests
5. Process final payrolls for all terminations, including applicable vacation payout
6. Record biweekly payroll journal entries
7. Process benefits contributions through appropriate online portals: 401K, HSA
8. Issue annual W-2 forms to employees
Human Resources Accountabilities:
1. Perform customer service function by answering employee requests and questions related to payroll and benefits
2. Ensure all payroll and employee record changes are properly documented and approved by appropriate managers
3. Serve as first point of contact for new hires during the onboarding process and their first day of employment
4. Complete New Hire Onboarding through HR System
5. Verify I-9 documents and maintain current records
6. Prepare New Hire welcome/benefits packets and reviews this information with new hires on day 1
7. Maintain and update employee records and benefits files
8. Manage benefits processing, including annual open enrollment and COBRA administration
9. Manage reconciliation of monthly benefits statements
10. Assist with audits of various payroll, benefits, or other HR programs
11. Manage Travel Reduction Program to include communication, bi-monthly raffles and annual surveys
12. Process employment verifications
13. Maintain up to date information of the Business’ Organizational Charts
14. Maintain up to date information of employee’s directory
15. Update and maintain current information in SharePoint
16. Assist with conducting New Hire Orientation
17. Assist with various employee engagement programs activities and celebrations
18. Assist with various research/special projects as assigned
19. Other duties as assigned
Employment Requirements:
· Background Check
Education:
· Bachelor’s Degree or equivalent experience
Previous Experience:
· Minimum 1 year of full cycle payroll processing experience required
· At least 3 years of related Benefits/HR experience
Pay Range:
· $50K – $55K based on experience
Important Aspects:
· Candidate must be able to use Microsoft office with an emphasis in Excel, preferably with pivot tables, to prepare analysis and reports for senior management and board of trustees.
· Demonstrate ability to communicate clearly, both verbally and in writing, in an informed and persuasive manner, to multiple constituencies.
· Ability to successfully manage and implement projects within deadlines and budgetary constraints.
· Ability to work cooperatively and independently to solve problems and deliver solutions.
· Must be able to work well with all levels of internal and external customers.
· A strong focus on internal and external customer service.
· Ability to work on occasional weekends and Holidays as needed due to payroll processing.
To apply, send resumé to hr@heard.org with the subject line: Payroll/Benefits Administrator. You may also include a cover letter or paragraph explaining your interest in the position.