School Visit Request Form

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Name:(Required)
How are you associated with the visit?(Required)
School Name:(Required)
School Address:(Required)
Title 1?
Grade levels of the students on the school visit:(Required)
Please enter a number less than or equal to 120.
Note: The maximum number of students for a self-directed visit is 60. The maximum number of students for a guided school tour is 120.
Note: We require a 1:7 chaperone to student ratio for grades K-8, and a 1:10 chaperone to student ratio for grades 9-12.
Are there any special considerations we should keep in mind as we plan for the tour? (ASL interpreter, translation, etc.)(Required)
MM slash DD slash YYYY
Note: Must be at least 3 weeks from today's date. Ex: Month/Day/Year 01/01/2025
MM slash DD slash YYYY
Note: Must be at least 3 weeks from today's date. Ex: Month/Day/Year 01/01/2025
MM slash DD slash YYYY
Note: Must be at least 3 weeks from today's date. Ex: Month/Day/Year 01/01/2025
Preferred Visit Start Time:(Required)
:
Note: The earliest start time for a visit is 10 a.m.
Alternate Visit Start Time:(Required)
:
Which tour are you booking today?(Required)
Note: Guided tours last for 45 minutes, and self-directed visits are booked for 1 hour.
Are there specific objectives/topics you are hoping that the tour will cover or highlight?(Required)
Will you be eating lunch at the museum?(Required)

We're so happy that you'll be staying at the Heard for lunch! Please read the following:

All visits: School groups are invited to enjoy lunch in the Hearst Foundations Children's Courtyard or the Libby Amphitheater. Please also be mindful that the Heard Museum Café is unable to provide catering for school groups at this time.

Self-directed visits: It would be best to store your lunches and bags on the bus during the in-gallery portion of your visit. If that isn't possible, please let us know in advance so that we can arrange for storage at security.

Guided tours: Lunches can be stored in the cubbies in our Dorrance Education building, along with water bottles and other bags.
Is your group interested in completing any of our chaperone-led activities?(Required)
Please select one of the following options. These are a great option for larger groups who will be at the museum for 2 hours to allow all students to participate in a guided tour.

Please review the following:


Grouping/Docents/Chaperones:
We limit the guided tours to 120 students per visit. We break up the students into groups of 20. Each Docent will take 1 group through the HOME exhibition. We can fit up to 3 groups of 20 in the HOME Gallery at one time.

If you have more than 60 students, the first 60 will be guided through the HOME exhibition while the rest of the group views other parts of the museum and campus. After 45 minutes the groups will switch. Thus, your group would need to plan to be at the museum for 2 hours to accommodate the guided tour.

Payments/Confirming Your Reservation:

Once we have all of your information, we will check to see if any of your requested dates are available. If a date is available, we will send you a processing order which contains your reservation confirmation and serves as an invoice. We don’t charge per student or per chaperone, but we do charge a one-time booking fee of $20 to secure the requested date and time. If none of your requested dates are available, we will suggest similar dates and times.

Backpacks/Water bottles/Food:

Please note that we do not allow backpacks, food, or beverages (bottles/containers) in the museum. We have a limited number of lockers available but if you have a large group, we suggest leaving items on the bus before you enter the building. If chaperones need to bring a backpack with them into the galleries, it will need to be tagged and cannot be worn on the back.

Cancellations & Changes Policy Agreement:

If you need to cancel your visit, please contact us as soon as possible (at least 3 days in advance) at ablanco@heard.org or 602.251.0284

I have read and understand all requirements including the cancellation policy prior to submitting this form.
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