Employment

Director of Facilities

Posted 8/23/18
Directs and manages the museum Facilities Department. Oversees the functioning of building and grounds systems including mechanical, plumbing, electrical, fire/life safety, elevators, and HVAC. Responsible for the primary administration of three key departments: facilities, security and custodial. The development and implementation of facilities policies, procedures, facilities management, annual budgetary allocation, capital improvements, labor, procurement. Project management of service vendors, coordination of all on-site construction, contractors, utilities administration. Manage all facilities resources with a focus on improvements, time management, and team leadership. This position reports to the Deputy Director and Chief Operating Officer.

Essential Duties and Responsibilities include, but are not limited to the following

• Administrate and direct the day-to-day facilities operation, particularly in relation to the building; security, custodial, public safety and facility appearance.
• Direct, supervise or perform all activities relating to contracted facilities services, for building, equipment, machinery and grounds.
• Supervise staff of facilities maintenance technicians, who perform repair and preventative maintenance service on plumbing, fountains, electrical, building, interior and exterior lighting, HVAC Mechanical.
• Oversee buildings daily HVAC preventive maintenance programs and repairs.
• Monitor HVAC climate control software for museum and collections performance.
• Maintain vendor relationships.
• Plan and assist with facility equipment maintenance, budgeting and replacement.
• Daily building and grounds quality control inspections.
• Assist with gallery maintenance and exhibition installations.

Education
May require a degree in (preferred: construction, architecture, discipline engineering) or 10 years of job experience in facilities management positions. Familiar with a variety of construction trades, building facility service, concepts, practices and procedures. Must have a proven record of success and achievements in staff development, facility management, capital improvements, space management, ownership and leadership.

Type of Previous Experience
10 years in facility management

Math
Above average. Need the ability to forecast annual budgets and manage multiple department expenses.

Other Significant Requirements

• Team management skills
• Forecasting & managing the annual budget
• Museum facilities management highly desirable
• Security and IT experience highly desirable
• Strong oral & written communication skills
• Health and safety training

This position directly assists with the overall long-term success of the facility, annual operating budgets, capital improvements, utilities savings, and most of all, health and safety of staff and the visiting public. This position also supports the core business of this organization to ensure the heath, security and integrity of the museum facility operation is a priority at all times.

Selected applicant must pass a background check to qualify for employment. This position is full-time, exempt.
Send resumé and cover letter in pdf format to hr@heard.org with the subject line: Director of Facilities position.

Controller

Posted 10/4/18
The Controller leads all day-to-day accounting operations, including functional responsibility over accounting, financial reporting, accounts payable, daily sales and payroll. The Controller will ensure that the Museum maintains accounting records in accordance with GAAP and has adequate internal controls designed to mitigate risk and enhance the accuracy of the Museum’s reported financial results. The position reports directly to the Chief Financial Officer (CFO).

Essential Duties and Responsibilities include, but are not limited to the following

• Oversee the daily operations of the accounting department, supervising 2-3 staff
  • Oversee accounts payable to ensure that invoices are paid in a timely manner and posted correctly to the general ledger
  • Oversee biweekly payroll processing
  • Oversee daily recording of revenues/cost of sales (admissions, retail, food and beverage, memberships and gifts to the Museum)
• Working closely with the CFO, manage the monthly financial close process for the Museum and the Guild (volunteer organization), in accordance with established management and governance deadlines
  • Reconcile all bank accounts for the Museum and Guild on a monthly basis, timely identifying, investigating and reporting of all discrepancies between the bank and general ledger
  • Reconcile all investment accounts on a monthly basiss
  • Reconcile various balance sheet accounts and maintain schedules on a monthly basis
  • Oversee accounting department staff in their respective monthly close duties
  • Prepare and post various journal entries, and approve accounting staff journal entries
  • Issue timely, complete and accurate financial statements to departments and senior management
• Review and research monthly variances from budget and report significant issues to the CFO
• Assist with cash flow forecasting by maintaining daily inflows and outflows
• Assist CFO with financial analysis, special projects and other duties as assigned
• Maintain a documented system of accounting policies and procedures and a system of controls over accounting transactions
• Maintain the chart of accounts and an orderly accounting filing system
• Serve as primary contact for the annual audit and coordinate the collection and dissemination of information for the auditors
• Provide support to the Guild in accounting and cash handling activities for various events, as requested
• Coordinate accounting cash needs during established markets and festivals and maintain appropriate level of accounting office petty cash to support museum operations

Employment Requirements

• Background Check
• Some evening and weekend work required

Education

• Bachelor’s degree in accounting required
• CPA or CPA candidate required

Previous Experience

• 3 – 5 years of related and progressively responsible accounting supervisory experience, preferably within a multi-faceted nonprofit organization; will also consider at least two years’ public accounting audit experience
• Prior experience with monthly close and financial reporting required

Qualifications

• Solid understanding of GAAP accounting; some nonprofit accounting knowledge preferred
• Very strong attention to detail
• High degree of integrity and commitment to maintaining confidentiality
• Superior work ethic, initiative and follow-through
• Ownership mentality and willingness to do whatever it takes to get the job done
• Commitment to internal and external customer service
• Excellent interpersonal and relationship building skills
• Ability to communicate clearly and concisely, both verbally and in writing
• Strong organizational skills and ability to prioritize and execute multiple tasks at once
• Ability to work both independently with little supervision, and collaboratively as a team, to solve problems and deliver solutions
• Ability to work well under pressure, to adapt to changing priorities, and to successfully manage and implement projects within deadlines and budgetary constraints
• Proficiency in Microsoft Office, including advanced Microsoft Excel proficiency
• Blackbaud Financial Edge experience desired; Blackbaud Altru, Focus POS, NCR/CounterPoint and Paycom experience a plus.

This position is full-time, exempt.
To apply, send resumé, cover letter, and salary requirements in PDF format only to hr@heard.org. The subject line of the email should read: Controller position.